|★ APPLICATIONS ★ BUREAUTIQUE ★ CAMSOFT PSIL|8000Plus) ★|
|Camsoft PSIL||Applications Bureautique|
The manual includes plenty of information specifcally for the PCW machines. Detailed advice is given on how to get the program up and running with the right number of accounts and transactions allowed for the memory you have available. And the software includes a routine which automatically pips the various programs into the memory drive (M:). This frees up the floppy drive(s) for data discs and makes the programs run more quickly. It also means that tittle if any disc-swapping is required with this package, even on a single-disc 8256.
But although it shouldn't take you long to get the program running, setting up your accounts structure could prove more problematic -there is no default system provided so you have to start from scratch. This involves creating at least eight nominal accounts with five-character names linked to summary accounts (and incidentally the program can do strange things if you don't stick to capital letters?). If you know what you're doing the system is very flexible, but you may well need to involve your accountant.
Here are some other general features:
This can be used as a self contained stores control or linked to the invoicing program for automatic reduction of stock quantities. It is possible to flag any stock item not to be reduced when invoiced* thus allowing for a mixed stock control and product information file. The system also provides for manual adjustments.
Stock movements can be analysed over 4 product groups, 125 analysis codes, 3 dimension codes and 125 supplier codes, The record holds cost price plus up to 3 different sales prices together with month-to-date and year-to-date usage and value.
The invoicing program is linked to both the stock and customer files which means that addresses and goods descriptions can be entered automatically. Up to three standard prices are catered for and customer files can be set to give a netted discount to hide any internal pricing structure.
The program caters for freehand input of non stock items or narratives and calculates the invoice and VAT on the screen for checking before printing. The invoices are printed on plain paper with as many office copies (plainly identified) as may be required. Details of invoices are recorded in a Day Book file which can be printed or displayed at any time.
Standard settlement discount can be set up on the control file and the program will automatically calculate both the amount of discount and the settlement date.
This can be overridden by the operator and if no discount is allowed it will not show the facility on the invoice - very tactful.
Credit notes can also be created using this program but these do not automatically adjust stocks.
There are no options for the nominal ledger codes to be varied for different items on the invoices or even within the batch, they are ail posted to a default account specified when posting the day book to the sales ledger.
Invoices and credit notes raised through the invoicing program would normally be posted automatically to customers' accounts as described above, But these items, together with cash receipts and journal entries can also be entered manually in batches.
Invoices posted manually may have split nominal and VAT analysis. Disputed transactions may be marked and accounts with such transactions may be subsequently printed exclusively for checking.
Statements, and aged debtors customer lists can be selectively printed at any time, (The aged debtors list shows customer telephone number and credit limit for easy chasing of overdue accounts.)
The purchase ledger is very similar to the sales ledger with the addition of a remittance advice print at the end of the payment posting run. There is no facility for marking invoices with a payment date or with discounts due. Items in dispute may be flagged.
Any number of accounts can be set up, subject only to the data disc limitations but each must be linked to a "summary account”. For example you might have a summary account called "Salaries” with individual accounts for different departments. Balance sheet accounts are identified so that balances are not cleared down at the year end. As trial balances are printed in alphanumeric order it is important to carefully plan the accounts so that meaningful reports can be extracted,
There is provision for up to 15 cost centres with an ability for costs to be apportioned over them on a percentage basis and there is a budget facility with either fixed or variable monthly budgets.
As well as the automatic postings from sales and purchase ledgers it is possible to enter journal batches and cash book batches directly.
For a small company with a requirement for invoicing and stock control with good statistical reports this is a useful and versatile program. Compared to Sagesoft it's more powerful but harder to set up.