|★ APPLICATIONS ★ COMPTA, BOURSE, BUDGET ★ CREDIT CONTROLLER|8000PLUS) ★|
|Credit Controller||Applications Compta, Bourse, Budget|
Those of you who have been following our articles on the mysteries of LocoMail will have now realised that it is more than just a mail-merge program. It is a sophisticated tool with a programming language of its own.
With cash flow so important to most companies it is often vital to have a good credit control system. Many companies may have invested in LocoMail to send out circular letters without realising that it was possible to produce something clever like a credit control system with it.
If you have a copy of LocoMail you can of course set up this sort of system yourself. All you need is a reasonable grasp of LocoMaiTs programming capabilities, a clear idea of what you want from a credit control system and a bit of time. Or you might be quite happy to pay £24,95 to buy HPA's expertise in the matter.
Credit Controller is set up with relative ease - listing all your customers (with address and telephone numbers) and putting each in one of five status classifications from close personal friend to that b****** that you've had trouble with before. You also set a credit limit and note the number of letters you have sent before without response.
These details are needed for the program s 'conditional printing' facilities. So if a status two customer (a very valued customer you can't afford to offend) owes you a certain sum of money out pops a gentle, polite reminder. If a status five customer owes the same amount the program produces a real cracker of a nasty letter threatening legal action.
This is achieved by the fact that the program can decide to include different phrases in the letter depending on the details fed in. It can even pick up some inconsistencies in the figures (like the outstanding amount you are claiming is greater than the total amount due). It will ask if it should proceed and print out a Check Account Report of all queried accounts.
All you need to do is update the figures on a regular basis and run the system, The program produces a Chase Report - a list of overdue debtors (with telephone numbers) to follow up and a Stop List with a list of customers to whom no further supplies should be made. In fact there's everything you need to keep a sensible track of your debtors. And when you aren't running Credit Controller you still have a program to do all your mail merge duties, which is probably why you bought LocoMail in the first place.